Match Organisers

 

This page is for anyone organising a match.  The web site can potentially do a lot to help.  Here's what we need from you:

1. Check the location and start times

Let info@surreyleague.com have details of this as soon as possible.  If the time or location is wrong, please tell us as soon as possible

2. Send us the course details as soon as possible

Look at a match from last year, like this one.   Please send an email to info@surreyleague.com and tell us, at least, the location of the start (postcode or lat+long), and if possible the course maps and parking and travel info. You can amend your detailed information (e.g. parking and travel) at any time by just emailing us an update.   

3. Tell us who will be handling results

Most clubs have someone with a background in technology or finance doing their results.  Nominate the person to work the right magic with a spreadsheet, or like to fiddle with apps, and we will show you how to use our system.  

You have two options one of which is collecting finish positions/times and bib numbers 'manually' and then uploading them to the Surreyleague website or using the opentrack.info app to capture data in real time in the field directly to the Surreyleague server.  The choice depends on your own skills, and on whether you can get a reliable 3g/4g signal at the start.  Whatever you do, you need a backup method.

  1. The surreyleague website uploads data and works out scores, based on your collected finish positions/times and bib numbers.
  2. You use the system to download start lists.  There will be a validated list of almost all the athletes which you can download into a spreadsheet at any time this is based on online declarations that team managers can quickly declare who is running (even on the field) within their club page.  If you do the results later in the day, you can download the start lists from our system.
  3. The system works out the scores.  You need to prepare a spreadsheet with the finish order (the list of numbers that crossed the line) and the times, and paste it into our system.  It will look up all the runners and work out the scores on the web site.
  4. Lastly, You have the option of using the opentrack.info app to record the finish positions, by having one of the recorders use a mobile phone or tablet instead of clipboard.  This will give live results (a first draft, anyway) as people cross the line and streamline results production.

Our goal is to enable the person doing the results to actually make it to the pub on Saturday night with their team-mates, instead of slaving over a laptop.